BU 004 - Fundraising Events and Games of Chance

All employees and student organizations should follow the appropriate procedures for fundraising events and gaming activities for compliance to IRS regulations or County regulations. This responsibility includes completing a raffle log of winners and raffle ticket numbers sold or un-sold by seller name (use pre-numbered tickets only). The fundraiser accounting form UF-01 must be forwarded the Business Office (Accounting Office). The athletics offices must complete the request and return the required UF-01 form to the Associate Athletic Director of Development which are then reviewed and forwarded to the Accounting Office. Student groups should return their UF-01 request forms to SHGA and can contact the SHGA Office or download the policy and forms from the SHGA Documents and Forms page on Griffin’s Lair. A full accounting of income, gifts received (cash or non-cash), expenses, award winners, and date and location of the event must be maintained and returned to the Business Office (Accounting Office) within two weeks of the event.